Trade Terms
Professional international trade terms and commercial conditions for B2B yoga apparel business with Guangzhou Pinju Trading Co., Ltd.
Effective Date: January 1, 2024
Last Updated: January 1, 2024
Payment Terms and Methods
Accepted Payment Methods
T/T (Telegraphic Transfer)
Bank wire transfer - Most common for large orders
Western Union
Fast transfer for smaller amounts
PayPal
Secure online payments (fees apply)
Payment Schedule
Standard Orders
30% deposit + 70% before shipment
Large Orders (>$10,000)
30% deposit + 70% against B/L copy
Custom/OEM Orders
50% deposit + 50% before shipment
Payment Terms
- • Payment due within 3 business days of invoice
- • Late payment may incur 1.5% monthly interest charge
- • All bank charges borne by respective parties
- • Currency: USD (other currencies by agreement)
Pricing and Quotations
Pricing Structure
Volume Discounts
Quotation Validity
- • Standard quotations: 30 days
- • Custom quotations: 15 days
- • Seasonal products: 7 days
- • Subject to material cost fluctuations
Price Inclusions
Included
- • Product manufacturing
- • Quality control
- • Standard packaging
- • Export documentation
Optional (Extra Cost)
- • Custom packaging
- • Third-party inspection
- • Express shipping
- • Insurance coverage
Customer Responsibility
- • Import duties and taxes
- • Local delivery charges
- • Customs clearance
- • Local compliance costs
Delivery Terms (Incoterms 2020)
FOB (Free On Board)
Most common for sea freight
- • FOB Guangzhou/Shenzhen port
- • Seller loads goods on vessel
- • Buyer arranges main carriage
- • Risk transfers at ship's rail
CIF (Cost, Insurance, Freight)
Comprehensive sea freight service
- • Includes freight to destination port
- • Marine insurance included
- • Buyer handles import clearance
- • Popular for first-time importers
EXW (Ex Works)
Factory pickup available
- • Goods available at factory
- • Buyer arranges all transport
- • Minimum seller responsibility
- • Best for experienced importers
DDP (Delivered Duty Paid)
Door-to-door service
- • Delivered to customer's address
- • All duties and taxes included
- • Maximum seller responsibility
- • Premium service option
Production and Lead Times
Production Timeline
Stock Items
3-7 days
Standard Production
15-25 days
Custom/OEM
25-35 days
Factors Affecting Lead Time
May Extend Timeline
- • Peak season orders (Q3-Q4)
- • Complex custom designs
- • Special fabric requirements
- • Large order quantities
- • Holiday periods
May Reduce Timeline
- • Rush order surcharge (+20%)
- • Standard color/size combinations
- • Existing fabric inventory
- • Off-season production
- • Repeat orders
Quality Control and Inspection
Quality Assurance Process
Material Inspection
Fabric quality check
Production Monitoring
In-line quality control
Final Inspection
Pre-shipment check
Documentation
Quality certificates
Inspection Standards
- • AQL 2.5 standard inspection
- • Size and measurement tolerance: ±1cm
- • Color fastness testing
- • Fabric composition verification
- • Workmanship quality assessment
Third-Party Inspection
- • SGS, BV, Intertek available
- • Customer-appointed inspectors welcome
- • Inspection cost borne by customer
- • 48-hour advance notice required
- • Detailed inspection reports provided
Returns and Claims Policy
Claim Procedures
Quality Claims
- • Report within 7 days of receipt
- • Provide detailed photos/videos
- • Keep original packaging
- • Written claim description required
Resolution Options
- • Replacement of defective items
- • Credit note for future orders
- • Partial refund (case by case)
- • Repair/rework if feasible
Claim Limitations
Not Covered
- • Normal wear and tear
- • Misuse or abuse
- • Improper storage
- • Customer design errors
Time Limits
- • Quality claims: 7 days
- • Quantity claims: 3 days
- • Shipping damage: 24 hours
- • Late claims not accepted
Maximum Liability
- • Limited to order value
- • No consequential damages
- • No lost profit claims
- • Insurance available separately
Force Majeure
Neither party shall be liable for any failure or delay in performance under this agreement which is due to circumstances beyond their reasonable control, including but not limited to:
Natural Events
- • Natural disasters (earthquakes, floods, etc.)
- • Severe weather conditions
- • Epidemics or pandemics
- • Environmental emergencies
Human Events
- • War, terrorism, or civil unrest
- • Government actions or sanctions
- • Labor strikes or disputes
- • Transportation disruptions
Notification: The affected party must notify the other party within 7 days of the force majeure event and provide regular updates on the situation.
Confidentiality and Non-Disclosure
Confidential Information
Customer Information
- • Business plans and strategies
- • Customer lists and contacts
- • Pricing and commercial terms
- • Design specifications
Company Information
- • Manufacturing processes
- • Supplier relationships
- • Cost structures
- • Technical know-how
Protection Measures
- • Information shared only on need-to-know basis
- • Secure storage and transmission methods
- • Employee confidentiality agreements
- • Return of materials upon request
- • Confidentiality survives termination of relationship
Trade Relations Contact
For trade-related inquiries, contract negotiations, or commercial discussions:
Commercial Department
Business Hours
Monday - Friday: 9:00 AM - 6:00 PM (GMT+8)
Saturday: 9:00 AM - 12:00 PM (GMT+8)
Sunday: Closed
Emergency contact available 24/7 for urgent matters
These trade terms are designed to ensure fair, transparent, and professional international business relationships.